A gestão arquivística de documentos digitais na Marinha do Brasil: um estudo de caso

Abstract

Sistemas Informatizados de Gestão Arquivística de Documentos (SIGAD) are a solution to manage and manage an increasing volume of digital archivaldocuments produced and / or received by public or private institutions in the course of their activities. In the light of the concepts and theories applied to Archival Records Management, a SIGAD must have mandatory minimum requirements to ensure that the archival characteristics of managed documents are maintained and preserved. In this sense, since 2009, the National Council of Archives has made available the Model Requirements for Computerized Archives Management Systems -e-ARQ Brazil, in which the mandatory minimum requirements that a Its purpose. Concerned about the need to manage its digital documents, the Brazilian Navy, as a public institution of the Federal Executive Branch, has beendeveloping and implementing a system of archival documents since the 1990s. Management, called Sistema de Gerência de Documentos Eletrônicos da Marinha(SiGDEM). In the current context of increasing use and dissemination of digital documents, this paper proposes to analyze whether SiGDEM can be classified as a SIGAD solution. In order to do so, it was based on an analysis of the importance of documents, information and archives for the organizations and a brief presentation on the evolution / trajectory ofArchivology, listing their approaches and their main characteristics to deal with practical problems , mainly in relation to the increase of the documentary mass and the appearance of the digital documents. Conceptualized Document Management, addressing its principles and theories; its origin in the USA; other management models; and its evolution in Brazil. In relation to the digital archival documents, its characteristics, constituent elements and some solutions presented by the archival community for themanagement of the same were analyzed. In relation to the SIGAD, its concepts, characteristics and analyzed the mandatory minimum requirements proposed by e-ARQ Brazil were approached. And in order to reach the objective of this research it was analyzed how the Navy of Brazil carries out its Documentary Management, presenting the SiGDEM and which Military Organizations are involved with this system and, finally, it was inferred that, through the elaboration of an analytical matrix, to verify the adherence of the requirements present in SiGDEM in relation to the mandatory requirements set forth in e-ARQ Brazil, SiGDEM, in its current configuration, can not be considered a SIGAD solution.